In the summer, the Director ensures that their camp is licensed. Directors supervise their staff, oversee all curriculum, and work with Junior Counselors who are teenagers hired from the particular community in which the program is located. SUP staff lives in housing provided by Harvard. Directors keep in close contact with parents and community members as well as organize and lead the staff on a variety of retreats and trainings throughout the summer. Further, Directors are an integral part of running the camp and are expected to lead the team to ensure that the program runs as smoothly as possible. They act as disciplinarians as needed. Directors are encouraged to limit outside commitments as community involvement and program preparation extend beyond designated camp hours. While a stipend is paid to all staff, a significant number of outside hours for training, staff meetings and independent preparation are expected.
Work at SUP: Director
Ready for the hardest summer you'll ever love?
Kris Snibbe/Harvard Staff Photographer
Directors of the Summer Urban Program begin their project as volunteers when they are hired in January and spend the spring semester preparing for the summer and being trained in a myriad of skill areas to run a summer camp. They fundraise, write and implement a budget, recruit and hire their staff of senior and junior counselors, and prepare for licensing. They attend training for two hours every Friday afternoon throughout the spring, as well as weekly meetings with PBHA’s Senior Development Coordinator and a PBHA professional program staff member to learn about the camp and community and their responsibilities. Directors recruit campers in the neighborhood, confirm their site, and establish a relationship with the site supervisor and community members.
In two programs, MHSP and CHAD, Directors have the opportunity to live on site, thus allowing them to become immersed in the community in which they work. All other Directors are provided housing by Harvard for only a $60 fee. All Directors are required to live in camp sponsored housing. Directors will be paid a salary of $4800. Students on Harvard financial will have their summer earnings contribution forgiven thanks to the Priscilla Chan Summer Service Award.
“‘The hardest summer you will ever love’ says it best. Really, directorship is a way to affect a large amount of youth and really make a difference in the community. Being a director offers extremely valuable hands-on experience in the non-profit and business world and gives you a chance to become part of the community.” – Director, Cambridge Youth Enrichment Program
Directors participate in a mandatory training and retreats from January through June. They also are responsible for designing the community portion (every other day) of the two week pre-camp training for their staff, as well as a mid-summer retreat and continuous summer training as needed.
II. Community and Camper/Camper Family Relations
Identify community resources and needs; secure site and maintain positive relationship with site supervisor; recruit children and facilitate relationship between camper families and senior counselors; and ensure continuity between summer program and term-time programs in same community.
Develop a budget and fundraising strategy to meet income projections through a diversified plan that includes Harvard grants and funding from corporations and foundations, individuals, PBHA central fundraising, and special events. Prepare and submit final report upon completion of the program.
Write, implement, and monitor budget to include both income and expenses, and in-kind donations, with assistance from the PBHA Treasurer and Finance Office.
V. Staff Recruitment, Training, and Supervision
Recruit, interview, and hire senior counselors and junior counselors; meet weekly with staff during summer to review camp operations and plan for upcoming week. Support staff and promote camp unity. Ensure camp has certified drivers and lifeguards; participate in replacing directors for the following year.
VI. Safety and Daily Operations
Ensure camp meets all licensing requirements, including obtaining all health and immunization records, abiding by all PBHA policies, and consulting with PBHA professional staff as required. Live with camp staff and be accessible to program as needed.
VII. Program and Curriculum Development
Develop curriculum guidelines that meet camper needs; ensure quality of Senior Counselor curricula; and provide opportunities for ongoing and final assessments. Ensure math, science, reading, and ESL are integrated into planned activities. Plan and organize (or delegate the organization of) field trips that are relevant to the camp.
IV. Administration and PBHA Support
Camp administration, group decision-making, and general running of the camp such as van driving are necessary, in addition to common Summer Urban Program responsibilities, such as participation in the Mid-Summer Celebration.