Hiring Summer 2020 Director of Programs

Application is now open!

Summer 2020 Director of Programs
Phillips Brooks House Association, Inc.

Please submit cover letter and resume by November 21, 2019 via e-mail to Kate Johnsen (kate@pbha.org).

MISSION: As a student-run organization, we draw upon the creative initiative of students and community members to foster collaboration that empowers individuals and communities. Through social service and social action, PBHA endeavors to meet community needs while advocating structural change. PBHA seeks to promote social awareness and community involvement at Harvard and beyond.

Available to PBHA alumni (from class of ’17 or earlier), Summer Urban Program experience and familiarity with Boston neighborhoods preferred. Responsibilities include support and oversight of two student-led programs (specific responsibilities listed below) and participation in summer organizational initiatives. Two Summer Director of Programs are hired annually to support programming. One focuses on SUP camps serving school age youth and the other supports programs serving teens.

Both positions begin as part-time position in December (5-15 hrs/week) and full-time position from June-August 2020. Summer Directors of Programs are also asked to ensure their programs’ compliance with fall responsibilities. Priority is given to candidates who are open to committing to more than one summer. Based on candidate’s time availability, the position will compensate $13,000-18,000 for the full spring and summer commitment.

Please feel free to e-mail Kate with any questions. Interviews will be conducted during the last week of November and the first week of December.

Specific responsibilities for Summer Director of Program for SUP program serving school aged youth:

  • Provide program development support in areas of strategic planning and assessment of impact through regular site visits and student director meetings
    • Facilitate weekly check-in meetings
    • Support of planning/ timeline checklist
    • Participate (where possible) in SUP committee meetings and Director of Program planning meetings (Feb-May)
    • Support programming on site a minimum of 2 half days/week per site (Summer)
    • Observe each Senior Counselor and support directors in coaching for quality (Summer)
    • Participate in one overnight with each camp
    • Support development and implementation of camp evaluation plan and systems
  • Mentor student directors in program leadership and volunteer management
    • Guide Senior Counselor hiring, roles assignment, and administration
    • Guide Junior Counselor hiring, roles assignment, and administration
    • Develop staff management plan, approach, and tools
    • Reflect with director and support needed intervention re. staff dynamics/ supervision
    • Help develop and facilitate camp-specific training
    • Participate in at least one staff meeting and facilitate a mid-summer reflection

Specific responsibilities for Summer Director of Program for SUP program serving high school youth:

  • Mentor student directors in program leadership and youth development
    • Guide Junior Counselor hiring, roles assignment, and administration
    • Provide & Facilitate Youth Development Training
    • Develop staff management plan, approach, and tools
    • Coach the planning of youth employee (junior counselor) training
    • Reflect with director and support needed intervention re. staff dynamics/ supervision
    • Help develop and facilitate agency-wide coordination of youth development training
    • Participate in at least one staff meeting and facilitate a mid-summer reflection & end of summer reflection

Responsibilities for all Summer Directors of Programs:

  • Develop and coordinate consistent relationships between programs and community partners
    • Coordinate site search, participate in site expectations meeting, draft site agreement, participate in mid-summer and wrap-up meetings
    • Attend identified community meetings
    • Maintain community contacts list—invites/ thank-yous/ visitor program
    • Assist in parent outreach program design and relevant parent meetings
    • Assist in developing camper/ junior counselor referrals system, registration and waiting list policy
    • Support community events—Summer celebration/ final show
    • Assist in leveraging community resources/ support—building permits/ pools
  • Uphold minimum health and safety standards as outlined in PBHA policies and federal, state and municipal guidelines to ensure well being of clients and volunteers
    • Report and follow through on 51A cases with Executive and Deputy Director
    • Facilitate camp licensing (For DOPs working with SUP School Age Programs Only)
    • Ensure First Aid/CPR/lifeguard requirements are met
    • Ensure completion and review incident, injury reports
    • Ensure medical, health files are accessible, on-site
    • Ensure compliance with van policies—safety checks, logs, accident reports
    • Ensure adherence to handbooks
  • Assist student directors in crisis management and resolution of program incidents
    • Respond to cell phone emergencies
    • Assist with conflict resolution– parents, discipline, etc
  • Maintain institutional memory for individual programs through required documentation and participation in student director transition
    • Support general documentation
    • Review and support final report—by deadline
    • Assist with completion of staff evaluations; manage completion of parent evaluations
  • Be familiar and support knowledge of program budget and fundraising needs
    • Support student directors in developing and following through on fundraising plan
    • Support student directors in managing budget to actual income and expenses
    • Review and sign off on payroll to ensure it is accurate and submitted in a timely fashion
  • Assist student volunteers in navigating PBHA administration
    • Assist students in understanding PBHA staff roles and resources
    • Ensure timely and accurate submission of payroll documentation

Please submit cover letter and resume by November 21, 2019 via e-mail to Kate Johnsen (kate@pbha.org).